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The Benefits of Copier Leasing for a Business

Although photocopiers are a requirement in many office environments, the costs can tax even the biggest businesses. Contemplate the fundamentals of what many businesses need in a copier and you’ll see why: networked to supply duplicating and publishing capabilities; options to be copied in color; collating; double-sided copying. Some desire also more performance, including high speeds, large capacity and quantity, email and scanning, rapid warm up times, and protection features.

A high-end copier may cost over $40,000, and even one that matches an organization’s needs may run into the thousands of dollars. Due to the demand for the best technology at an affordable cost, several companies consider leasing over purchasing.

Costs are the most tangible benefit comprehended by companies. Copier renting enables you to avoid substantial capital expenses, which frees up money for more pressing demands. With IT assets, you are buying the use of the device. Ownership of the device itself is not primary in importance, especially when you consider how rapidly IT equipment depreciates. In the case of a copier or a copier/printer combination from its output, not the equipment itself, the ROI comes in. Renting generally makes more sense than purchasing when you look at it that way,. As with any IT asset that is leased, there may be substantial duty savings available. Talk with an accountant to find out more about the possibility of writing off a copier lease as a business expense.

Copier leasing commonly includes a maintenance strategy to keep your device running. For people who have experienced the frustration of a copier disaster, you know how significant a maintenance agreement is. Prices for both the maintenance agreement and the lease are usually set, meaning you know your monthly budget well beforehand. With leasing, upgrading to the next product is not difficult. When the lease expires, you get a completely new machine with functions and the most recent specifications.

Many copier leases charge on a quantity basis. Make sure you’ve got a precise idea of the volumes you produce every month to know for certain whether leasing is the most cost-effective choice for you. You may want to ask your vendor about the absolute minimum copy prerequisite – they might need a base amount of copies each month, if they charge depending on the quantity. A toner typically is not although maintenance is normally included in the rent. Toner cartridges are expensive so be sure to include an estimated cost for replacements in your budget. Again, a definite idea of the variety of copies you generate per month will help with prediction. Elements might not always be contained in the servicing agreement. You must know what is and just isn’t protected.

Finally, make sure it is possible to get a replacement copier if yours goes down.

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